In the organizational paradigm nowadays, it doesn’t matter that you have 10 employees or 1,000, you don’t have time to maintain the schedules of every individual because of the fast pace of the market. Why? Because it’s simply too frustrating to maintain all of those varying schedules. This post will tell you about the best employee scheduling software.
Luckily, it’s the 21st century and things have moved far away from those old-school time stamps which you had to monitor as a manager. You need an application. An application that would take care of all of your scheduling needs related to your company.
There are a million different options for every type of software when browsing the market, so it’s very important to know which application will better suit you, your team, and your business. Here are 9 different employee scheduling applications for you to look at.
Best Employee Scheduling Software to Use in 2023
1. Ximble
One of the best employee scheduling software in the market right now is Ximble. It covers all your scheduling needs with its easy-to-use scheduler that enables you to repeat the schedule templates for all your recurring processes.
In addition to this scheduler feature, Ximble also has a staff management feature that helps you track all of the time-off requests and availability of the team members on a specific date or time.
Key Features
- Support for multiple locations and time zones
- Notifications via email and text messaging
- Drag-and-drop scheduling
- Reports
- Auto scheduler with priority ranking
- Auto alerts for overtime, maximum hours per week, etc.
- Overtime limits
- Support for multiple currencies
- Calendar sync – Google Cal, Facebook, Outlook
- Shift swaps & open shift pickups
- Web-based access
- Mobile apps
- Employee scheduling
- Email notifications
- Payroll export
- Integrated time clocking
- Support for a fingerprint scanner
Pricing
- Free Trial is available
- Core: $1.00/user/month
- Advanced Scheduling: $2.00/user/month
- Advanced Time Tracking: $3.00/user/month
- Base Fee: $15.00/user/month
2. Humanity
Humanity sets it apart from every other item on this list, just because of how easy and intuitive employee scheduling software is.
The interface is very user-friendly from the moment you start using the application and the applications associated with it enable you to edit and check all of the schedules of your employees from any mobile device you have.
One of the best things about this platform is Customer support which is one of the best in the business.
Key Features
- 24/7 access online for both Schedulers & Employees
- Calendar Sync – Outlook, iCal, Google Calendar, etc.
- Employee shift reminders via email, SMS, and push notifications
- Intuitive, easy-to-use interface
- Online and mobile time clocking
- Perfect for multiple locations and departments
- Shift trading
- Workday Approved shift scheduling software
- 24/7 access online for both schedulers and employees
- Centralized file sharing and staff communication
- Free account setup and onboarding
- Leave management
- Payroll integration with 3rd party payroll providers
- Real-time updates to schedules
- Staff training
- iOS and Android applications
Pricing
- Free Trial is available
- Starter: $3/user/month
- Classic: $4/user/month
3. Connecteam
Connecteam offers an intuitive employee scheduling app for the desk-free workforce.
Save time and effort on planning and overseeing execution with Connecteam’s employee scheduling software and its advanced features. With a user-friendly interface and no training needed, you and your team can get started within minutes of downloading the app.
Apart from how easy Connecteam is to use, they have a friendly Customer Support team out there and they reply to customer inquiries promptly.
Key Features
- 24/7 access online for both Schedulers & Employees
- Employee shift reminders via email, SMS, and push notifications
- Open shifts that are up for grabs
- Detailed shift information, including time and place, tasks that should be performed, additional notes, attachments, and more
- Intuitive, easy-to-use interface
- Online and mobile time clocking with GPS and geofencing
- Full visibility with real-time status updates and notifications
- Communication features for shift-specific messaging boards, embedded in-app chat, employee directory, and more
- Control your overall operations with color-coded status badges and message notes of all your ongoing service calls in a single place
- Easily duplicate, drag & drop, use templates, bulk actions
- Real-time updates to schedules
- Mobile interface for managers on-the-go
- iOS and Android applications
Pricing
- Free 14-day trial
- Free plan
- Basic: $29/month for up to 200 users
- Advanced: $59/month for up to 200 users
4. WorkSchedule.Net
This application is the perfect fit for you if you are a fan of all of your scheduling information to be on the same page. The software allows you and even your employees to track and monitor all of the scheduling information which is updated in real-time.
One of the best things about this employee scheduling software is the time block editor that is embedded in the software and is quite incomparable when it comes to scheduling stuff three levels deep and on top of that it can schedule multiple entries at once while it goes that deep.
The application has an amazing mobile version that has a wide variety of features to take care of your scheduling needs on the go.
Key Features
- Automated Scheduling
- Group Scheduling
- Mobile Access
- Reporting/Analytics
- Schedule Distribution
- Shift Scheduling
- Time Clock
- Vacation / Leave Tracking
- Employee Database
- Messaging
- Payroll Management
- Resource Management
- Scheduling
- Shift Swapping
- Time Tracking
Pricing
- A free trial is available
- Contact the company for a price quote
5. TSheets
Another great employee scheduling software for your time tracking and scheduling needs is TSheets. The mobile version of the software sends out a push notification to your devices that let you know about any upcoming shifts or any updates if the shift gets changed.
It also notifies you when the employee is late, or they forget to clock-in at the start of the day. The mobile application also comes with two special features. One of the features is a GPS Time Tracker that allows you to keep an eye on the locations of the employees throughout the day from clock-in to out.
The other feature that the applications consist of is the ability to attach different attachments like pictures to the timesheets.
Key Features
- Absence management
- Accounting integration
- Activity management
- Android app
- Approval process control
- Attendance management
- Automatic notifications
- Billable hours tracking
- Calendar sync with Google
- Custom fields
- Access Control
- Activity dashboard
- Activity tracking
- Application Integration
- Assignment management
- Audit trail
- Automatic reminders
- Biometric facial recognition
- Clock in /out
Pricing
- A free trial is available
- Subscription: $8/user + $20 base fee/month
6. Google Sheets
As a part of Google’s family of applications, Google Sheets is an amazing scheduling tool with its pre-fixed rows and custom columns that give you an amazing array of options for scheduling.
Using this tool, you can assign a custom column to every employee working in your company and it can work well as employee scheduling software.
This will help you get all of the information you need, spread out in one spreadsheet. If you’re not a fan of that, you can also assign a whole single sheet to one employee and divide the rest of the columns of the page by days of the week.
In whichever way you use the application, you can rest assured that Google Sheets will keep all of the information you throw at it, neat and easy to read.
Key Features
- Create powerful spreadsheets
- Templates
- Edit in real-time
- Explorer panel
- Built-in formulas
- Share with anyone
- Chat & comment
- Add-ons
Pricing
- A free trial is available
- Basic: $5.00/user/month
- Business: $10.00/user/month
7. ZoomShift
ZoomShift is an employee scheduling software designed for hourly employees. It allows for better time management so that milestones can be easily viewed and scheduled work in minutes. Employees can clock in for assigned shifts using the web time clock or mobile time clock and management can edit timesheets on the fly from the free iOS and Android apps.
ZoomShift will help you to keep your team on the same page, you can invite your team to check their schedule and manage their availability. The drag-and-drop schedule builder makes it extremely easy for you to create your schedule. You also have the option to share the schedule via text, or email to remind your team and keep them updated.
Plus, the app’s communication features allow for real-time discussion between team members to increase productivity and improve the quality of work.
Key Features
- Drag and drop schedule builder
- Team collaboration
- Share schedule via email, push, text
- Track your entire schedule via phone or web
- Free iPhone and Android app
- Customizable time clock software and app.
- Geofencing Time Clock.
- Easy to use the clock-in and clock-out functionality.
- Prevent Timesheet Errors
- Run payroll faster
Pricing
- Free trial of 14 days.
- Starter plan is $2 per user/month.
- Premium Plan is $4 per user/month
- Enterprise plan is custom per user/month.
8. TimeCamp
If you’re struggling with attendance at your company, TimeCamp is right here to help. It’s an employee schedule software focused primarily on accurate, automatic time tracking. But if users prefer, they can fill their timesheets with computer activities with a few simple clicks.
TimeCamp also provides teams with robust reporting that allows them to analyze their performance and productivity improvement. Billable hours and budgeting features prevent project overspending and streamline payroll processes.
Key features
- Automatic time tracking is available as a web timer, desktop app, mobile app, and browser extensions
- Timesheets – daily and weekly view,
- Reporting – templates plus customizable ones,
- Project tree structure with tags for better transparency,
- Guests – invite your customers to let them know how much time you spend on their projects,
- Billing rates – perfect for payroll and budgeting,
- Attendance module – tracks employee’s vacation, holiday, sick leaves, etc.
- Computer activity tracking – streamlines timesheet filling
- Custom user roles – various permission levels,
- Timesheet approvals
- Free plan for unlimited users
Pricing
- Free trial available
- Free plan – $0 for unlimited users,
- Basic – $5.25 user/month
- Pro – $7.50 user/month
- Enterprise – custom pricing
Related:
11 Best Employee Time Tracking Software
9. Remote Desk
RemoteDesk, an employee monitoring software, helps you achieve remote workforce management effectively. It’s the world’s advanced solution that monitors remote agents, providing security, and free work-from-home compliance.
The software lets organizations secure data with real-time notifications. The RemoteDesk time tracking tool helps reclaim lost employee time. It continuously verifies employees’ identities and tracks their performance, automatically alerting the supervisor of any breaches in compliance.
RemoteDesk successfully caters to legal, finance & banking, telecom, and healthcare industries. The main focus to target these industries is protecting their highly sensitive data and providing a clean-desk remote environment.
Key Features
- RemoteDesk is the only automated monitoring solution that continuously secures the identities of remote agents.
- It can detect the use of prohibited items such as mobile phones and cameras.
- RemoteDesk’s Room Scan feature helps organizations enforce a Clean Desk Environment within an Agent’s remote workspace.
- Monitoring desktop activity is possible by way of intermittent desktop screenshots.
- RemoteDesk implements AI to monitor and ensure policy compliance even when the employee is offline.
- It distinguishes between idle and active time spent during a monitoring session to determine billable and non-billable hours.
- RemoteDesk’s desktop monitoring ability helps scan and detect unauthorized apps like spyware, malware, viruses, keyloggers, and screen readers to avoid data breaches or data threats.
- It tracks applications, links, and browsers visited by a remote agent during a session.
- It monitors the number of breaks an agent takes during a session as well as idle time and keystroke dynamics.
- Its time-tracking tool allows you to access reports that record an agent’s productive and unproductive hours.
Pricing
- Level 0- Nada $10
- Level 1- Lite $20
- Level 2- Pro $30
- Level 3- Max $40
10. Papaya Global
Papaya Global is an innovative employee scheduling software that provides an all-in-one solution for HR management tasks such as payroll, onboarding, and time tracking. This comprehensive platform streamlines the process of managing employees and ensures efficiency in the workplace.
One of the standout features of Papaya Global is its user-friendly employee scheduling module. Designed to be customizable and intuitive, the module empowers managers to create and modify employee schedules with ease. The drag-and-drop interface simplifies the scheduling process, enabling managers to allocate shifts and resources effectively.
Furthermore, the software seamlessly integrates with other HR management systems, ensuring all employee management aspects are connected and synchronized. This holistic approach to HR management enables companies to save time and resources while maintaining a high level of employee satisfaction and productivity.
Key Features:
- Automated scheduling based on availability and skillset
- Drag-and-drop scheduling interface
- Time-off requests and approval system
- Real-time schedule updates and notifications
- Integration with time and attendance tracking
- Compliance with local labor laws and regulations
- Mobile app for both managers and employees
- Built-in communication tools for team collaboration
- Analytics and reporting capabilities
- API integration for seamless data exchange
- 24/7 customer support
Pricing
- Full-Service Payroll: $12/month per employee
- Payroll Platform License: $3/month per employee
- Data and Insights Platform License: $150/month per location
11. When I Work
When I Work is an exceptional employee scheduling software that provides a free and easy-to-use solution for small and medium-sized businesses. This software boasts a user-friendly scheduling interface and robust automation features, making the scheduling process smooth and efficient.
With When I Work, creating a work schedule takes only a few minutes, allowing managers to share it with their team members promptly. This quick and hassle-free approach to employee scheduling saves time and ensures businesses can focus on other important tasks, leading to increased productivity and improved workforce management.
Key Features:
- Schedule templates for quick and easy scheduling
- Automated shift reminders and notifications
- Time-off requests and approval system
- Availability management for employees
- Shift trading and swapping
- GPS-enabled time tracking for remote employees
- Built-in communication tools for team collaboration
- Mobile app for both managers and employees
- Compliance with local labor laws and regulations
- Integration with popular payroll and HR software
Pricing
- Standard Plan: $4.00 per user per month
- Advance Plan: $8.00 per user per month
12. Homebase
Homebase is a versatile workforce scheduling software that simplifies scheduling and time tracking for businesses across various industries, regardless of their size. Equipped with a powerful suite of features, Homebase allows managers to effortlessly create schedules, handle time-off requests, and monitor employee hours.
Currently, this software caters to a diverse range of small yet thriving businesses, including restaurants and cafes, salons, retail stores, gyms, home, and repair services, non-profit organizations, medical teams, and many more.
One of the distinguishing characteristics of Homebase is its ability to integrate employee scheduling, time tracking, and payroll management into a single, unified platform. This seamless integration streamlines business operations and enhances overall efficiency.
Homebase is an ideal choice for businesses seeking a more accurate and robust method of monitoring their employees. With its comprehensive features and ease of use, it offers a reliable and efficient solution for effective workforce management.
Key Features:
- Drag-and-drop scheduling interface
- Automated scheduling based on availability and skillset
- Time-off requests and approval system
- Real-time schedule updates and notifications
- GPS-enabled time tracking for remote employees
- Shift swapping and trading
- Compliance with local labor laws and regulations
- Built-in communication tools for team collaboration
- Mobile app for both managers and employees
- Integration with popular payroll and HR software
- Team messaging and document sharing.
Pricing
- The pricing starts from $14
- The software offers a free trial as well
What is Employee Scheduling Software?
Employee scheduling software is a must-have tool for businesses of all sizes and industries.
Whether you run a small coffee shop or a large corporation, managing employee schedules can be a daunting task.
With employee scheduling software, businesses can automate the process, freeing up time and resources for other essential tasks.
One of the main benefits of employee scheduling software is that it simplifies the scheduling process.
Previously, managers manually coordinated schedules, considering availability, time off requests, and shift coverage, often resulting in errors, conflicts, and absenteeism.
With scheduling software, managers can create and edit schedules quickly and easily, using automated features such as availability and time off tracking, shift templates, and drag-and-drop scheduling.
Another benefit of employee scheduling software is that it can improve efficiency. By automating the scheduling process, businesses can reduce the time and resources needed to manage schedules.
Additionally, scheduling software can help ensure that shifts are adequately staffed, reducing the risk of understaffing. Doing so can help to improve productivity and reduce costs.
Employee scheduling software can also help to improve communication and visibility.
Employees can check their schedules online, request time off, and make adjustments with the help of scheduling software. It can make it easier for everyone to understand what’s going on.
Further, scheduling software can give managers greater visibility into scheduling trends and employee performance, allowing them to make more informed decisions about staffing and resource allocation.
In addition to these benefits, employee scheduling software can help businesses improve employee satisfaction and retention.
By providing greater visibility into schedules and offering tools for managing time off and other scheduling requests, businesses can help employees to manage their work-life balance better, which in return can lead to higher levels of job satisfaction and lower turnover rates.
Why Choose Employee Scheduling Software?
Employee scheduling software provides several benefits to businesses and their employees. For instance, companies can save time on manual schedule creation and generate them in minutes instead of hours spent piecing together multiple spreadsheets.
Moreover, businesses benefit from improved accuracy as less data entry is involved, unlike traditional methods that could lead to costly mistakes, such as double booking an employee for two shifts during the same day.
Automated roster systems help companies meet legislative demands, such as minimum wage payouts or overtime agreements, ensuring compliance with legal regulations across different states if applicable.
From an employee perspective, schedule transparency is one of the most significant advantages of using this technology.
They have visibility over their upcoming duties well in advance, allowing them to plan their outside work hours, including family commitments or leisure activities like visiting friends, accordingly.
Furthermore, notifications are often sent out before the change occurs, so everyone has ample time to adjust plans due to last-minute shift pattern switches. Thereby, it provides flexibility within working environments, leading to higher job satisfaction amongst staff members and improved communication between co-workers, allowing for different collaboration during team tasks assigned by supervisors
Online Employee Scheduling Software Comparison Criteria
When comparing online employee scheduling solutions available on the market today, there are several factors that one must take into account.
These factors include ease of use for both employers and staff members, affordability without any ongoing hidden fees, customer service options (such as phone support versus email response times), and scalability.
Ensuring stability through scheduled maintenance periods is also essential.
One should also consider platform integrations, primarily if payroll systems already exist. Consequently, this will help to ensure that all data remains up-to-date across teams, which can efficiently avoid unnecessary administrative workloads.
Once everything is connected correctly, minimal oversight is necessary, which keeps operations running smoothly throughout peak workflow cycles. Otherwise, many resources will be wasted trying to fix issues later, causing more incredible headaches unnecessarily.
Aspects that weren’t thoroughly thought through before implementation stages ahead of any potential system rollouts can lead to unavoidable problems, resulting in costly situations that require additional staffing overhead costs.
Choosing the right company to deliver solutions that fulfill your needs and expectations. If proper contingency plans are not created, any emergency interruption can result in everything else failing, leading to disastrous consequences.
Therefore, it is essential to think carefully and draw on professional liability insurance coverages for third-party contractors to guard against any financial repercussions that could follow suit.
In addition, it is necessary to maintain the standards and integrity of the overall enterprise risk management strategy employed going forward.
Safety procedures should be discussed, accident records should be reviewed, and performance should be monitored to investigate damages claims.
It is crucial to ensure that nothing slips behind the radar and falls unnoticed. Any incidents that occur should be noticed, recorded, and dealt with appropriately to stop similar incidents from occurring in the future.
The Gist Of It All
In conclusion, employee scheduling software is an essential tool for any organization looking to streamline its workforce management process.
Our analysis focused on the nine best employee scheduling software options available today.
Through our comparison criteria, we identified the key features and benefits offered by each platform.
By selecting the right provider, businesses can expect to save valuable time, reduce manual errors, meet legal requirements, and improve communication among team members.
In addition, automated roster systems provide greater schedule transparency for employees, allowing them to plan their outside work commitments more effectively.
Notifications and last-minute shift changes also provide flexibility within working environments, leading to higher job satisfaction among staff members.
Selecting the right employee scheduling software can help organizations maximize productivity, optimize yield, and achieve their target goals.
By making an informed decision and picking the best solution that fits their needs and expectations, businesses can minimize expenses and ultimately produce profits at a higher success rate.
Obviously, the aforementioned employee scheduling software is just a handful of recommendations that we could come up with. There are plenty more fish in the sea. If you have a top pick among the best employee scheduling applications to use in the year 2023, feel free to share it through the comments section below.
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