11 Best Meeting Minutes Software Solutions in 2023

Meeting minute software are a must-have for any organization, business, or team that wants to keep track of what was discussed in a meeting.

Not only do they keep everyone on the same page, but they also provide an important record of decisions and discussions that can be referenced at a later date. 

Moreover, meeting minute software can provide structure and guidance for attendees so they know the agenda of the meeting. 

This makes it easier for everyone involved to stay focused and allows them to track their progress throughout the meeting.

Such tools can increase efficiency by minimizing distractions and ensuring that important topics are discussed quickly and efficiently.

With so many meeting-minute software solutions out there, it can be difficult to know which one is right for you.

In this post, we’ll take a look at the 11 best meeting-minute software solutions available in 2023 to help you make an informed decision.

We’ll cover features, pricing plans, integrations, and more to ensure you get the best possible solution for your needs. 

By the end of this post, you’ll have a clear understanding of which meeting minutes software solution is right for your organization. 

So let’s get started!

11 Best Meeting Minutes Software To Try Right Now!

These meeting minute tools are designed to streamline your meeting note-taking process while providing powerful features like collaboration tools, secure data storage, and more.

Whether you’re looking for a simple note-taking tool or a full-fledged enterprise solution, this list has something that will fit your requirements.

1. nTask

nTask is one of the best meeting minute software solutions available today due to its ease of use and comprehensive feature set. 

It simplifies the process of capturing, managing, and sharing meeting minutes.

The software takes the hassle out of creating accurate meeting minutes by automatically transcribing audio recordings in real-time. This eliminates the need for manually typing out what was discussed at the meeting. 

Also, users can collaborate in real-time on the same document to make sure all details are captured accurately. 

Key Features

The main features of Ntask include: 

1. Taking Meeting Minutes: This feature allows participants to document what was discussed at each meeting in real-time easily

This meeting minutes software ensures that all information is captured accurately and shared instantly with others attending the meeting.

 It also flags up any important decisions made and captures action points for follow-up tasks or assignments related to each topic discussed.

2. Organizing Meeting Minutes: Through its user-friendly interface, users are able to quickly store minutes in a searchable format. This enables them to review past topics and discussions in the future which saves time.

You don’t have to scroll through long emails from multiple people trying to recall details from past meetings again. 

3. Sharing Meeting Minutes: By creating shared links or passwords for specific individuals outside of the organization, participants will be able to access the notes immediately.

With nTask improve collaboration between teams working across different locations or departments within an organization’s structure.

4. Exporting Options: Users are also able to export their ntask minutes onto their own computers by downloading them in PDF format.

Pricing

• Offers free trials for 7 days
• Premium – $3 per month when paid annually
• Business – $8
• Enterprise-Contact Support

Reviews

G2 rating- 4.4

Capetrra- 4.2

Pros

• Easily create agendas for important team meetings

•  Assigning tasks is simple and easy

• Enables you to assign tasks to team members in a few clicks and monitor their progress 

•  Make it easy for you to take notes during meetings

• Track progress on projects efficiently as team members can update their statuses in real-time every day from anywhere 

 Cons

• Reports are limited to monitoring team activities

2. Fellow 

Fellow is a meeting minutes software that helps teams easily take meeting minutes and stay organized.

This free meeting minutes software enables you to capture key decisions, action items, and other important information from the meetings. 

You can also share these meeting minutes with other team members in real-time, ensuring everyone has access to the same information.

Key Features

• Users can quickly create meeting notes with agenda items, assign action items to members of the team, add attachments to the notes, and track all information in one centralized location. 

• All actions are logged for easy tracking later on

• The user interface is minimalistic and easy to use so anyone can quickly turn their ideas into actionable tasks

• Fellow features such as the Agenda Builder, Task Manager, or Feature Request Board tools allow you to easily document ideas during your meetings 

• The Agenda Builder allows users to add topics quickly by typing them directly into the software or importing them from existing documents such as spreadsheets

•  During the meeting itself, you can easily add comments or questions under each topic while still keeping an eye on the overall themes of discussion so no important points are forgotten

• The Task Manager provides users with a way of simplifying complex projects by breaking down individual tasks into manageable steps 

• It also makes it easier for teams to stay on task during long meetings because everyone knows exactly what needs attention at any given time

• Tasks can be assigned directly within the meeting minute tool. Due dates  are set up in order for members not only keep track 

• Through its Feature Request Board feature Fellow also enables teams to brainstorm new ideas in a structured manner which helps prioritize different objectives more efficiently 

• Since new suggestions/opinions will appear in real-time while highlighting recurring topics too over multiple sessions

• This helps eliminate distractions caused by repeat conversations occurring across multiple emails/chats throughout longer projects as everything is automatically stored & organized within the tool.

 Pricing

• Free
• Pro – $6 /user /month
• Business & Enterprise – Contact Support team

Reviews

G2 Rating – 4.7

Capterra Rating – 4.9

Pros

• Automatically tracks all agenda items discussed during each meeting 

• Easy way for people to access agendas and document-related content from different devices or locations 

• Assign tasks directly from the agenda so that everyone knows exactly what needs to be done  Move files between folders easily for better organization  

• Collaborate by commenting on specific topics in real time so everyone’s input is heard  

• Create templates for recurring meetings such as status updates or regular check-ins 

Cons

• Tasks may be forgotten or not assigned correctly if there are too many people attending a single meeting 

• Requires Internet connection on multiple devices which can make accessing content impossible when someone doesn’t have an Internet connection

3. Evernote

Evernote is one of the most popular meeting minutes software available in the market. 

It is a comprehensive, cloud-based document management tool that allows you to create, store and share documents in one place.

Evernote is a versatile and feature-rich tool that can be used for many different tasks, including taking meeting minutes.

Key Features

• With Evernote, users can easily store notes, photos, audio recordings, and other details about meetings in one organized spot 

• This makes it easier to refer back to the information and quickly share it with colleagues for review

• To begin using Evernote as a meeting minute tool, you must first create an account or log in if you already have one

• Start adding content such as text or audio recordings directly into Evernote via voice commands or typing out text with font changes like italics or boldface letters to emphasize certain words if needed.

•  You can even add images by either clicking on the camera icon located at the top right corner of the app or by simply dragging them into the note itself from a computer file

• Save Note when finished adding content and any updates will automatically be saved without ever needing manual saving again (a great time saver). 

Evernote along with its organization capabilities such as creating tags for filtering searches related to meetings held throughout multiple months/years, businesses are able to easily access relevant information whenever needed.

Pricing

• Free
• Evernote Personal -$10.83 per month
• Evernote Bussiness -$14.17 per month

Reviews

G2 rating – 4.4

Capterra rating – 4.4

Pros

• Multiple people can simultaneously access and make updates on shared notes with cloud-based synchronization 

• Notes taken in Evernote can be organized into categories and topics making it easy to find specific information later 

•  Allows you to insert images, audio recordings, tags, and other files which makes it simple for users to capture exactly what was discussed 

 Cons

• Difficulties arise as data accumulates over long periods of time as categorizing and organization become complex, especially due to different feature types 

• There is a limited storage space included with Evernote making it difficult for those who need higher levels of secured storage capacity 

4. Google Docs 

Google Docs is one of the most popular and widely used cloud-based word-processing applications in the world. 

As such, it’s no surprise that it has become a go-to choice for many when it comes to creating meeting minutes. 

What makes Google Docs a precedent meeting minute software is its unique features and easy-to-use interface. 

Key Features

•  All members of a team or organization can access and edit a document simultaneously, providing an easy and efficient platform for sharing information quickly

• This tool allows members to add their input during a meeting without having to wait until after the meeting has ended 

• In addition, changes made by different users are clearly labeled so everyone knows who said what when they look back at meetings afterward. 

• Google Docs also provides various templates specifically designed for recording meetings minutes that give users structure when filling out the document 

• This speeds up the process exponentially as many of the details remain consistent between meetings.  

• Google Docs stores all documents securely on its cloud platform so no data can ever be lost due to faulty technology or other issues outside of one’s control

 This means your valuable contributions will never go missing again!

•  Using Google’s signature search engines makes finding specific portions during post-meeting overview extremely simple – just type in any keyword pertaining to what you’re looking for 

Pricing

• Free
• Business starter – $6
• Business standard – $12
• Business plus – $18
• Enterprise – Contact sales

Reviews

G2 ratings-4.6

Capterra rating -4.7

Pros

•  free to use and easy to set up 

• You can easily collaborate with other people on the same document 

• It provides real time feedback so everyone sees the changes being made in real time 

• The chat feature makes it easier for people to communicate about specific parts of the document  

• It has powerful formatting options such as auto-formatting, spell checker, and more that make creating documents easier  

Cons

• It cannot support complex mathematical formulas or equations very well    

• The data privacy measures are not as strong as some other applications since Google stores your information on their servers   

• The user interface may seem confusing or overwhelming at first since it has so many features

5. Beenote 

Beenote is one of the most comprehensive meeting minutes software solutions available today. 

Its unique features, such as AI-driven auto-summarization, customizable templates, and collaborative notes, make it stand out from the crowd. 

Key Features

• The tool offers many features including virtual agenda creation, which allows users to include agendas in their emails with links so attendees can access them before the meeting starts

• Beenote can export recordings as text or PDF files for better archiving options or if you need to share documents externally outside of Beenote’s platform.

• This tool provides an intuitive user interface that simplifies creating powerful workflows around meetings
• The tool provides insights into a team’s progress over time. 

• The feature-rich dashboard gives users the ability to prioritize tasks according to view status (ongoing/completed) and sort projects by an assignee or keyword search within a particular time 

• As an added advantage, teams have access to templates that are already formatted for specific types of meetings (such as board meetings). 

• With Collaboration functions  teammates can comment on a task without having to take up space in email threads
• it also has integration capabilities with third-party tools like Google Drive for storage solutions so users are able to securely sync all their meeting files together so they can access them anytime from any device.

Pricing

• Beenote 1 – $130
• Beenote 10 -$690
• Beenote 3 – $1350
• Beeboard – $1575
• Enterprise – Contact Support

Reviews

G2 rating- 4.2

Capterra rating- 4.5

Pros

•  Beenote provides an easy-to-use user interface with drag-and-drop tools for taking notes 

•  It features automated templates for note-taking as well as pre-made tags which make sorting through your notes easier when needed

• You can take photos and video clips of the meeting with Beenote, allowing for quick access to visual evidence that shows what happened during discussions

• All participants in a meeting will be able to add comments or additional information onto a note before it gets shared with everyone else who attended the same session.

Cons

• Due to its complexity and range of features, Beenote can be expensive when compared with some other more basic note-taking tools 
• Although Beenotes allows users to make minor edits on existing items, they cannot create new content from scratch using the application 

6. MeetingBooster

Meetingbooster is one of the most convenient web-based meeting minutes tools.

It helps organizations to simplify the process of recording, sharing, and organizing meeting minutes in an efficient way. 

The tool is designed to help users quickly capture notes from a meeting in real time, making sure that all decisions and discussions are documented accurately. 

After the meeting, it also enables users to quickly generate formal reports for distribution to anyone who needs them. 

Key Features

The primary features of Meetingbooster include: 

• Note Taking: Meetingbooster allows users to quickly take notes during a meeting by recording audio or typing directly into the platform’s text editor. 

Notes can be assigned tags so they are easily searchable later on.  

• Real-Time Collaboration: During the meeting, other participants can comment on or add their own ideas directly to each note being taken. 

This enables teams to make collaborative decisions while keeping everyone informed at all times during a discussion.  

• Report Generation: Once the meeting is complete and any follow-up tasks have been assigned, users can use Meetingbooster’s report generator feature to create formal minutes.

These reports can then be shared with anyone who needs them either through email or by printing hard copies for distribution among team members

 Pricing

• Free
• Starter – $17

Reviews

G2 rating- 4.5

Capterra rating- 4.8

Pros

• Automates many tasks such as generating agendas, accurately recording minutes, tracking action items, and distributing them efficiently

•  Utilizes an easy-to-use template builder for quickly capturing all relevant information from meetings

• Provides role-based access controls to manage user permissions on different types of meetings

 Cons

• More expensive than some other similar tools on the market

•  Not compatible with some third party products such as Office or Google apps meaning it might not integrate with existing systems already in use by your organization

7. FreJun

FreJun is basically a calls automation software, with callers’ ability to log their calls as part of meeting minutes. As a result, it makes it easier for you to organize and document important conversations that take place during meetings. 

This meeting minutes tool helps capture key decisions and action items, so everyone stays on the same page. With this tool, users can easily access the minutes of their past meetings anytime they need to review them. 

Key Features

The main features of FreJun include: 

• Meeting Minutes Template: As popular meeting minutes tools go, FreJun provides users with an easy-to-use meeting minutes template that enables them to create accurate records of all conversations held in meetings.

 It captures all key points discussed, as well as action items assigned to participants, which eliminates any confusion regarding who is responsible for what tasks. 

•  Easy Collaboration Tools: With FreJun’s collaboration tools, users can quickly share meeting minutes with their team members or clients.

This allows for greater transparency and accuracy between parties involved in the conversation. This ensures that everyone has access to the same information in a timely manner. 

•  Automated Follow Up Reminders: Users can also set automated follow-up reminders at specific intervals.

That way no one forgets about any upcoming tasks or due dates related to those action items discussed during the meeting.  

•  Cloud Storage Integration: Any documents uploaded into a particular meeting space will be securely stored within its cloud infrastructure, eliminating worries about data security or data loss 

Pricing

• Standard – ₹1,299 per user/ per month
• Professional – ₹1,699 per user/ per month

Reviews

G2 rating- 4.9

Capterra rating-

Pros

• FreJun is  simple to use, making it a great choice for those who are unfamiliar or uncomfortable with technology or have limited time during meetings

• FreJun’s automated features make it easy for users to quickly take notes on the fly or even collaborate with other participants in real-time without interrupting the meeting flow. 

•  All notes taken during meetings are securely stored within FreJun’s cloud-based platform ensuring all data remains protected 

 Cons

•  Although FreJun offers many benefits, its basic version does not include some more advanced features such as tracking tasks 

• The pricing model may be too expensive for some small businesses depending on their specific needs, requiring additional costs if basic plans do not cover their desired functionalities 

8. MeetingKing

MeetingKing is up next on our meeting minutes tools recommendation list.

The program enables users to quickly and easily create detailed records of their online meetings. 

It has various features and tools aimed at helping users take high-quality notes during virtual meetings, as well as collaborate more effectively with other participants. 

 Key Features

• Shared agenda builder allows all participants to build the agenda for an upcoming meeting before it takes place. 

This ensures everyone can come prepared with the topics that need to be discussed and helps them stay on track. 

The agenda can be shared among all members or kept confidential until the meeting starts.

• Another key feature is automated note taking, which helps ensure that no details are missed during conversations.

As each person speaks, MeetingKing will automatically transcribe what’s being said so it doesn’t need to be manually written down by one user while they listen in on others’ contributions. 

• Notes can be easily exported into a Word document and distributed among all attendees for review or inclusion into future reports (e.g., team updates)

• The tool also comes with powerful collaboration tools like real-time chat, annotation capabilities (i.e., highlight important points or mark errors), video conferencing, screen sharing functions 

So that each participant can see exactly what’s happening on another user’s computer or device without needing to physically interact with it remotely, and voice over IP integration.

 This gives remote workers audio clarity similar to face-to-face meetings 

• MeetingKing offers comprehensive analytics tracking allowing everyone involved in a particular session to view who contributed what content throughout discussions 

This help teams better identify trends in their communication patterns over time and make necessary course corrections where needed when working together virtually

Pricing

• Pro Single – $9.95
• Pro Small – $39.95
• Pro Medium – $64.95
• Pro Large – $124.95

Reviews

G2 rating – 4.5

Capterra – 4.7

Pros

•  MeetingKing provides an easy-to-use interface that simplifies the management of meetings

• It allows users to quickly search through existing meetings, create new ones and assign tasks with just a few clicks

•  MeetingKing has integrations with other popular productivity tools like Google Calendar, Dropbox, and Slack which make it even easier for busy professionals to keep up with their schedules while staying organized.  

Cons

• Currently, there is no free version available; only paid plans are available on MeetingKing’s website

• Users may need some time to familiarize themselves with this software as it does have a learning curve in order for them to take full advantage of its features and functions

9. Magic Minutes

Magic Minutes is a meeting minute-taking tool designed to help teams stay organized and efficient. 

It is based on the concept of taking notes in small bites, called ‘minutes’, and provides an easy way to summarize, store, share, and track important information from meetings.

 With Magic Minutes, users can quickly capture the highlights of their conversations and make sure everyone is on the same page. 

Key Features

The main features of Magic Minutes include: 

•  A note-taking function that allows all participants to take notes at the same time on their own device

• A document template library to choose from when creating minutes from scratch or when customizing existing templates

•  Merging multiple agendas into a single page for easy reading and understanding of the meeting topics covered by each agenda item

•  Recording audio or video during meetings as well as taking pictures of whiteboard images for quick reference later on if needed 

• Attaching documents such as PDFs, spreadsheets, presentations, etc., which eliminates having to send out separate copies later on after the meeting is finished

This also helps keep organized records of all material discussed during the meeting session.  

•  An archive feature where previous versions are kept safe so they can be consulted at any given point in time 

Additionally, Magic Minutes also offers users various ways to collaborate across multiple teams within an organization without leaving their dashboard environment – depending upon user access rights – this could either be in a private setting.

It allows users control over information sharing between colleagues internally too.

Pricing

• Free
• premium – £12
• Team 10+ – £6

Reviews

G2 rating – 3.6

Capterra rating- 4.8

Pros

• It simplifies the task of creating detailed meeting minutes by providing an easy-to-use web application to take notes in real time during meetings

• The transcribing feature can capture audio recordings from the meeting which can be easily converted into text documents

• It is cloud-based so all members of the team can access the same files at any time, regardless of where they’re located

• The search function makes it quick and easy to locate a specific note or idea within a particular document or calendar date range.  

Cons

• It does not integrate with external calendar applications like Google Calendar and Outlook, making it difficult to track upcoming meetings 

• It does not have advanced features such as project management tools or collaboration tools for working on projects together in real time

10. Tactiq.io

Tactiq is a comprehensive meeting minute software that takes the hassle out of writing and tracking meeting minute

From automatic meeting transcripts to live annotations, Tactiq streamlines the process of creating and sharing minutes with your team

 With its intuitive interface, you can quickly create concise and accurate minutes that everyone can easily access. 

Key Features

• The tool helps users capture information quickly and accurately using text or voice recognition software that automatically transcribes conversations. 

•  Notes taken can then be easily shared directly from Tactiq after they are saved as an official document that is stored within the app itself or sent via email or chat programs like Slack

• Tactiq’s reporting capabilities allow members of a team to create visual presentations based on their recorded information to deliver insights more clearly 

Reports can include graphs showing how different topics have been addressed over multiple sessions.

 Also, individual summaries for each participant involved in the conversation so everyone remains up-to-date even if they missed out on earlier conversations related to key points being discussed. 

• Tactiq’s integration feature enables teams to send data from their minutes directly into other apps like Asana or Trello

So actionable tasks created in meetings can easily become part of existing workflows without manual input from team members individually adding them separately within those programs themselves.

Pricing

• Free
• Pro – $8 per month
• Team -$16 per month

 Reviews

G2 rating -4.3

Capterra rating – 4

Pros

•  Tactiq helps increase efficiency by providing an organized workflow for meetings

•  You can customize agendas for each meeting based on priority items that need to be discussed

•  Automatically capture notes from the discussion so you don’t have to worry about typing everything down in real-time

• View complete information of all attendees present at the meeting including their roles and contact info for future reference

• Create comprehensive reports quickly which include any relevant notes or decisions made during the meeting for review later on

 Cons

•  There’s no free version available unlike many other similar tools in the market right now which could limit potential users 

•  Users may find it difficult to integrate Tactiq with existing systems they are already running if they are not tech savvy 

11. Nuclino

Nuclino is a unified workspace where teams can bring all their knowledge, docs, and projects together in one place. Organizing, sharing, and collaborating on meeting minutes is one of the many ways you can use it.

Nuclino stands out among other meeting minutes software solutions thanks to its clean and intuitive interface. It works straight out of the box and has virtually no learning curve.

Key Features

• All meeting minutes stored in Nuclino can be collaborated on in real time.
• Nuclino automatically saves every change, keeping a record in the version history.
• The visual drag-and-drop editor makes it quick and easy and take meeting minutes and update existing documents.
• You can upload or embed media files like slides, spreadsheets, diagrams, and videos.
• Action items can be assigned to meeting participants and reminders can be set for follow-up tasks.
• Internal links allow you to reference relevant documents, projects, and topics, keeping things organized and ensuring you always know the context.

Pricing

• Free plan
• Standard plan – $5/user/month
• Premium plan – $10/user/month

Reviews

G2 ratings – 4.7

Capterra rating – 4.8

Pros

• Nuclino is intuitive and user-friendly.
• The interface of Nuclino is clean and free of clutter and distractions.
• Nuclino is lightweight and fast, with every interaction optimized for speed.
• Nuclino is a versatile tool that can replace multiple collaboration tools and bring all your team’s notes, docs, and projects together in one place.
• Nuclino integrates with 40+ apps, including Slack, Google Drive, and Figma.

Cons

• Nuclino only offers essential formatting options and may not be a good solution for those who want to create documents with complex layouts or custom font colors.
• Nuclino isn’t available as a self-hosted solution.

Conclusion

There you have it!

Some of the coolest minute minutes tools are listed for you to consider.

Do keep in mind that these programs aren’t the only “ultimate” solution out there. We recommend researching and signing up for different free meeting minutes software trial programs to see how they match up against your business requirements.

Trial plan sign-ups are always the safest approach to any software evaluation, as they eliminate the possibility of burning through expenses on impulse!

Good luck out there.