Meeting Management Applications: Boost Your Meetings in 2024

Attention, all busy bees! Are you tired of endless, mind-numbing meetings that drain your energy and make you question the meaning of your existence? Well, fret no more, because we have the antidote to those meeting blues!

Picture this: instead of sitting through endless hours of unproductive discussions, you could be breezing through meetings with ease. With the help of the 15 best meeting management applications, you’ll be able to orchestrate meetings that are so efficient, productive, and downright fun that you’ll be high-fiving colleagues left and right!

But hold on tight, because this isn’t just about efficiency. Oh no, these apps are packed with features so cool, they’ll make you feel like you’re living in a sci-fi movie! From seamless collaboration tools that will ignite your team’s creativity to scheduling wizards that prevent any overlap or confusion, these apps have it all.

So, get ready to explore the crème de la crème of meeting management apps. 

What to look for in a meeting management application

When selecting a meeting management app for your SMB, it’s essential to consider several key factors. Here are some crucial aspects to look for:

1. Meeting Scheduling and Calendar Integration: The app should offer easy meeting scheduling functionality, allowing you to set up meetings and send invitations seamlessly. Integration with popular calendar apps, such as Google Calendar or Outlook, ensures that meeting schedules are synchronized and conflicts are avoided.

2. Agenda Creation and Management: Look for an app that facilitates the creation and management of meeting agendas. It should enable you to outline meeting topics, allocate time slots, and easily share agendas with participants. Customizable templates and the ability to collaborate on agenda creation can further enhance organization and efficiency.

3. Collaboration Tools: Effective collaboration during meetings is crucial for driving productivity. The app should provide features like real-time document sharing, note-taking capabilities, and live chat to encourage active participation and information sharing among attendees 

4. Action Item Tracking: A robust meeting management app should allow you to assign and track action items arising from discussions. This feature ensures that tasks are documented, responsibilities are assigned, and progress is transparent. Look for an app that enables you to set deadlines, track completion status, and send notifications to keep everyone accountable.

5. Integration with Productivity Tools: Consider whether the app integrates with other essential productivity tools your team uses, such as project management software, file-sharing platforms, or communication tools. Integration allows for seamless information flow between different systems and reduces the need for manual data entry or switching between multiple apps. 

6. User-Friendly Interface: The app should have an intuitive and user-friendly interface to minimize the learning curve and make it easy for all team members to navigate and operate. A clean and straightforward design ensures that valuable time is not wasted trying to figure out how the app works.

7. Accessibility and Device Compatibility: Consider whether the app supports multiple devices, such as desktops, smartphones, and tablets. This allows for flexibility in accessing and managing meetings, regardless of the device used, ensuring that everyone can participate regardless of location or preferred device.

8. Security and Privacy Features: Meeting discussions often involve sensitive information. Ensure that the app prioritizes data security and offers features like encryption, secure login processes, and data backups to protect confidential information and maintain the privacy of your meetings.

15 Best Meeting Management Apps in 2024

We have divided the apps into different categories according to their affordability, user interface, and features. Have a look at each category and start using the one that suits your business needs the best. 

Affordable Meeting Management Apps:

Affordability is a key consideration for SMBs when it comes to choosing an application that fulfills all the meeting management features. Here are some cost-effective meeting management apps that deliver excellent value for your money:

1. nTask

When we hear the word affordability for meeting management software or an end-to-end project management app, nTask is the first software that clicks our minds. nTask is one of the most affordable options in the industry today, designed for all-sized teams. This cost-effective factor makes it ideal for everyone, be it a freelancer, an SMB, or bigger businesses.

Notable Features

1. Project Management
2. Task Management
3. Meeting Management
4. Risk Management
5. Issue Tracking
6. Kanban Boards
7. Gantt Charts
8. Team Management

Pricing

• Basic: $0 per month
• Premium: $3 per user/month, billed annually
• Business: $8 per user/month, billed annually
• Enterprise: It is a customizable plan, contact nTask for your plan. 

2. Microsoft Teams

Microsoft Teams is a cost-effective and comprehensive collaboration platform that brings together various features. It seamlessly integrates real-time messaging, video conferencing, and powerful meeting management capabilities. It is a very common choice of every organization.

Teams serve as an efficient and collaborative platform where remote teams can engage in chat, file sharing, and conduct video meetings, all in a unified space. Although it may not possess advanced agenda management functionalities, Teams proves to be a versatile option and a natural fit for users of PowerPoint and Office 365.

Notable Features

1. Dedicated meeting rooms for segmented meetings
2. File attachment and feedback collection
3. Seamless integration with third-party apps and extensions
4. Fast and intuitive design
5. Team chats for seamless communication
6. Live web conferencing
7. In-meeting screen sharing and note-taking capabilities
8. Unlimited messages and robust search functionality
9. High-quality audio and video features
10. Suitable for both small-scale and large-scale meetings

Pricing

• Essentials: From $4.00 per user/month
• Business Basic: From $6.00 per user/month
• Business Standard: From $12.50 per user/month

3. Hypercontext

Hypercontext is said to be a comprehensive resource for managers seeking to maintain any organization. Its primary focus revolves around offering a platform that empowers managers to facilitate productive one-on-one meetings, team gatherings, and company-wide discussions.

Hypercontext allows its users to gain entry to pre-existing features of meeting agenda templates, and conversation prompts. Moreover, it has ready-to-use templates for setting team goals and Key Performance Indicators (KPIs). 

Notable Features:

1. Tailored meeting agendas.

2. Instant employee feedback.

3. Effortless delegation of tasks to team members.

4. Availability of a diverse range of personalized conversation starters.

5. Convenient note-taking.

Pricing

• Basic: $0 per month
• Pro: $5.60 per user/month, billed annually
• Business: $8.80 per user/month, billed annually

4. Fellow

Fellow is an application dedicated to optimizing collaboration through its focus on improving one-on-one meetings, task allocation, and accountability.

With its array of features like meeting agenda templates, action item creation and assignment, and meeting notes, Fellow ensures that meetings are organized and that all participants are aware of the subsequent steps.

Fellow excels in facilitating one-on-one meetings, collaborative note-taking, brainstorming sessions, and real-time feedback. Furthermore, the app allows the inclusion of external collaborators, enabling the consolidation of meeting agendas and action items into one centralized location.

Notable Features

1. Action item tracking for team accountability
2. Pre-made meeting agenda templates for streamlined meetings
3. Real-time note-taking for enhanced collaboration
4. Real-time feedback for improved collaboration and performance

Pricing

• Free: $0 per month
• Pro: $7 per user/month, billed annually
• Business: $10 per user/month, billed annually

5. Google Meet

Google Meet is a versatile video communication service designed for team meetings, webinars, and video conferences.

It seamlessly integrates with Google’s Workspace, granting users access to various productivity apps such as Gmail, Drive, Calendar, Sheets, Docs, Slides, and Forms, enhancing collaboration during meetings.

Additionally, Google Meet serves as an ideal choice for conducting video interviews, as it enables the sending of invites to any participant via email, eliminating concerns about permissions.

Notable Features

1. Video communication service for meetings, webinars, and conferences
2. Integrated with Google’s Workspace productivity apps
3. Easy invites for video interviews via email
4. Extended meeting duration of up to 24 hours
5. Accommodates up to 250 attendees in meetings
6. Creation of digital whiteboards for collaboration
7. Recording and saving meetings on Google Drive
8. Access to recorded meetings for all attendees

Pricing

• Business Starter: $6 per user/month
• Business Standard: $12 per user/month
• Business Plus: $18 per user/month
• Enterprise: Contact them for customized pricing

Easy-to-Use Meeting Management Apps

For SMBs with limited technical expertise and minimal time to invest in training their teams, user-friendly meeting management apps are a boon. Here are some options that are incredibly easy to use:

6. Calendly

Calendly is a user-friendly tool that simplifies the process of scheduling meetings, consultations, and appointments. It is particularly beneficial for setting up one-on-one meetings or arranging meetings with clients. 

Furthermore, Calendly automates reminders and notifications for both you and participants, reducing the chances of missed appointments. This feature has proven helpful during activities like hiring processes and conducting user interviews.

To effectively plan and organize your meetings, consider using Calendly alongside an agenda-planning tool such as SessionLab. Together, these tools can streamline your meeting management process, saving you valuable time and effort.

By sharing your Calendly link, participants can easily book appointments based on your availability. You can conveniently set your working hours and specify when you are free for meetings.

Calendly also integrates with popular calendar apps like Google Calendar, Outlook, and iCloud, making it even more convenient to manage your schedule. 

Notable Features

1. Automated scheduling and booking
2. Personalized meeting availability
3. Integration with calendar apps
4. Customizable meeting types and durations
5. Meeting reminders and notifications

Pricing

• Free: Free forever plan
• Standard: $10.00 per user/month
• Teams: $16.00 per user/month
• Enterprise: Contact them for customized pricing

7. GoTo Meeting

GoToMeeting is a user-friendly video conferencing application designed with simplicity and a minimalistic user interface in mind. It offers a seamless blend of productivity and flexibility, allowing employees to work efficiently from anywhere, using any device.

With GoToMeeting, you can benefit from essential features like in-meeting chat, screen sharing, browser-based meetings, and high-definition video conferencing.

These features make GoToMeeting a versatile application that can be accessed across different devices, ensuring a smooth and convenient video conferencing experience.

Notable Features

1. HD video conferencing for clearer meetings
2. Screen sharing capability to enhance visual presentations
3. In-meeting chat feature
4. Browser-based meetings
5. Versatility across multiple devices

Pricing

• Professional: $12 per month, billed annually 
• Business: $16 per month, billed annually 
• Enterprise: Contact for customized pricing

8. Fuze

Fuze is last but not least when it comes to the interactive user interface. It is a cloud-based meeting management application that offers exceptional meeting planning capabilities for teams of any size.

It provides a wide range of unified communications solutions for businesses, including voice, video, and messaging features.

One standout feature of Fuze is its clean and simplified user interface, ensuring a pleasant user experience.

Moreover, users have the convenience of utilizing Fuze numbers as real phone numbers, enabling them to make calls and dial in for meetings seamlessly.

Notable Features

1. Voice calls through VoIP or phone dial-in
2. Meeting scheduling and planning
3. Meeting recording for future reference
4. Slideshow display for presentations
5. Real-time note-taking and annotation
6. File sharing during meetings
7. Video meetings with participants
8. Easy meeting hosting and joining
9. Screen sharing to showcase content
10. Multimedia support in meetings

Pricing

Fuze does not have a conventional pricing plan. Instead, they offer international call rates, which you can easily access on the Fuze rates page provided below.

9. Slack

Slack is a versatile communication tool that facilitates chat sessions and video calls, promoting teamwork among team members.

It enables the creation of private workspaces where individuals can collaborate on projects.

One of the key advantages of Slack is its ability to connect users with external collaborators, such as subcontractors and guest users, expanding access to valuable resources beyond one’s organization.

Considered the top choice for a comprehensive meeting platform, Slack offers a range of collaboration tools, including workspaces, huddles, file sharing, and chat messaging.

It serves as an all-in-one solution, meeting various needs within a single platform.

With Slack, you can efficiently conduct video meetings with a maximum of 15 team members, ensuring seamless communication and updates while working remotely.

Furthermore, Slack incorporates a centralized file storage system, enabling team members to store and retrieve essential project files effortlessly.

This feature streamlines project management by providing a convenient and organized file repository for all team members.

Notable Features

1. Pin messages and add reference links to channels
2. Manage and track documents efficiently
3. Use advanced search modifiers for quick searches
4. Share channels across workspaces
5. Streamline your sidebar for easy access
6. Navigate swiftly between channels
7. Set reminders
8. Manage your calendar

Pricing

• Basic: $0 per month
• Pro: $5.60 per user/month, billed annually
• Business: $8 per user/month, billed annually

Feature-Rich Meeting Management Apps

Feature-rich meeting management apps offer a wide range of advanced functionalities that enhance productivity and collaboration during meetings. Some of the applications with the best features are as follows:

10. ClickUp

ClickUp is a versatile software that goes beyond meeting management and offers comprehensive task and project management capabilities.

With ClickUp, you can effortlessly assign tasks, track progress, and collaborate effectively. 

It serves as an all-in-one solution to keep your team organized in various aspects.

By customizing workflows, task statuses, assignees, and due dates, you can tailor them to match your meeting management processes. 

Additionally, the communication tools like comments, task discussions, and file sharing foster teamwork.

With features like time tracking and report generation, you can assess productivity and resource allocation as well.

Notable Features

1. Sync and update ClickUp and Google Calendar seamlessly
2. Start Zoom meetings directly from ClickUp tasks
3. Easily switch between Board, Calendar, and Gantt chart views
4. Set and monitor team targets using the ClickUp Goals feature
5. Gain a high-level overview of ongoing projects for better decision-making.
6. Create visual representations of ideas and tasks discussed in meetings
7. Assign tasks to multiple team members 
8. Monitor meeting times and access detailed time allocation reports
9. Automate tasks like sending meeting room links and assigning note-writers

Pricing

• Free: $0 and free forever
• Unlimited: $7 per user/ per month
• Business $12 per user/ per month
• Enterprise: Contact for a customized pricing

11. LiveStorm

Livestorm is a platform that helps you organize and conduct different types of video meetings. It can handle up to 3,000 participants at a time.

You can host webinars, team meetings, one-on-one sessions, or webcasts using Livestorm. It also allows you to create registration forms and provides useful metrics.

Livestorm eliminates the need for external tools as it can manage your entire meeting process.

It can easily integrate with other applications like Notion or Calendly to provide additional features and flexibility to your Livestorm experience.

Notable Features

1. Customizable Registration Pages
2. Meeting Automation
3. Live Engagement Features
4. Embed PowerPoint or Visme presentations 
5. USethe Handouts plugin to easily share documents
6. Automatic Call Recordings

Pricing

• Free: $0 per month 
• Pro: $79 per month billed annually
• Business: Contact for customized pricing
• Enterprise: Contact for customized pricing

12. Slido

Slido is a platform that helps make meetings and events more engaging by offering features like live polls, Q&A sessions, and real-time interaction. It’s a useful tool to include in your all-hands meetings or workshops.

With Slido, you can easily involve participants in your meetings by using live polls and Q&A sessions, which adds an interactive element. It’s beneficial for gathering feedback, asking questions, and receiving opinions in real time from your audience.

You can integrate Slido with popular presentation software like PowerPoint or video conferencing tools, making it seamless to include audience engagement in your meetings. Additionally, you can access valuable data and insights about participant engagement and the performance of your meetings.

Notable Features

1. Access Controls/Permissions
2. Activity Dashboard
3. Conferences/Conventions
4. Data Analysis Tools
5. Data Import/Export
6. Data Visualization
7. Event Scheduling
8. Feedback Management
9. Video Conferencing

Pricing

• Basic: $0 per year
• Engage: $12 per month
• Professional: $60 per month
• Enterprise: $200 per year 

13. Zoom

Zoom is a renowned conference facilitation platform that has soared in popularity recently. Crafted by a skilled software firm, it is custom-made to support video conferences and is loaded with a variety of features designed to streamline meeting organization.

This platform assists in orchestrating virtual gatherings and smoothly intertwines with your Google Calendar, providing the freedom to plan meetings from any corner of the globe. Moreover, Zoom grants the capability to archive meetings, thereby enabling easy access to past discussions, and it offers searchable transcripts for increased ease of use.

Notable Feature

1. Public/private group creation
2. Calendar tool integration
3. Third-party app compatibility
4. Screen sharing/co-annotation
5. HD audio/video calls
6. Auto-generated meeting transcripts
7. Android/iOS mobile access
8. Up to 1000 attendees per session
9. Customizable meeting backgrounds

Pricing

• Basic: Free
• Pro: $149 per user/ per year
• Business: $199 per user/ per year
• Business Plus: Contact for customized pricing
• Enterprise: Contact for customized pricing

14. Miro

Miro serves as a comprehensive visual collaboration tool that aids teams in ideation, planning, and conducting meetings with a keen emphasis on visual elements. Its popularity amongst facilitators was highlighted in the State of Facilitation survey.

In a majority of our virtual assemblies, we utilize a Miro board to gather thoughts, vote on potential solutions, and collaborate visually.

An effective meeting management tool is useful not only for planning but also during the actual session. Miro provides utilities like mind maps, flowcharts, and brainstorming templates to spark creativity and problem-solving discussions during meetings. Engaging team members on a communal whiteboard can simplify the elucidation of concepts and emulate the ambiance of face-to-face interactions.

Notable Feature

1. Access Controls/Permissions
2. Action Item Tracking
3. Action Management
4. Activity dashboard and tracking
5. Agenda Management
6. Digital whiteboards and visual collaboration
7. Mind mapping and brainstorming tools

Pricing

• Basic: Free
• Starter: $8 per user/ per month (billed annually)
• Business: $16 per user/ per year (billed annually)
• Enterprise: Contact for customized pricing

15. Klaxoon

Klaxoon is a flexible meeting management application aimed at innovating conventional meetings into lively and participatory encounters.

It provides a suite of interactive utilities such as quizzes, surveys, word clouds, and brainstorming boards to maintain engagement and promote cooperation among participants. When it comes to virtual meetings where you aim to stimulate active involvement, meeting management resources offering quizzes and polls make a great starting point.

Notable Feature

1. Interactive meeting tools and activities
2. Collaboration and brainstorming boards
3. Real-time feedback and surveys
4. Integration with various apps and platforms
5. Analytics and reporting

Pricing

• Basic: Free
• Starter: €24.90 per user/ per month (billed annually)
• Enterprise: Contact for customized pricing

In a Nutshell

You read about 15 meeting management software, including nTask in this blog. However, nTask stands out of all the above-mentioned applications because of its affordability, ease of use, and feature-packed robust performance. 

nTask offers a simple yet powerful solution for efficient task management. Give nTask a try, and you’ll understand why it stands tall as the best task management tool available in the market today.